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Portfolio Management Assistant

Department:
Portfolio Management and Trading
Location:
Dublin, Ireland
Reports to:
Head of Portfolio Management and Trading

Job summary

The Portfolio Management and Trading department oversees all aspects of aircraft sales and purchasing activity as well as end of life strategy development. Working in a dynamic, exciting, and challenging environment, the Portfolio Management Assistant will support the Portfolio Management and Trading team. To succeed, the Portfolio Management Assistant must pay meticulous attention to detail, exercise strong communication skills, be focused, and be adept at managing multiple, competing priorities simultaneously. The Portfolio Management Assistant will be responsible for supporting the Head of Portfolio Management and Trading and ensuring the smooth running of meetings, travel and events for the team.

Essential functions

  • Accurate and timely meetings management
  • Manage business events, travel including flights, visas and accommodation at an international level
  • Coordinate itineraries for visiting executives (including: organization of meetings and numerous other company personnel; catering arrangements; transportation arrangements; preparing detailed itineraries and distributing them)
  • Handle work of a highly confidential and sensitive nature
  • Manage and resolve queries on behalf of the Portfolio Management and Trading team.  Email management as required
  • Produce a variety of documents, mail and presentation materials
  • Compilation and analysis of expenses and assistance in budgetary control where required
  • Contact database management
  • Manage ad-hoc special projects as allocated by the Head of Portfolio Management and Trading
  • Provide assistance where required to wider team in populating presentations and reports, in line with the policies and procedures
  • Organization of events, as required

Job requirements, qualifications, and competencies

Educational/Experience

  • Relevant corporate experience (experience within the aircraft leasing industry desired)
  • Third level qualification desirable
  • MS Office knowledge (excellent skills in Word, Excel and PowerPoint are prerequisite)
  • Strong verbal and written communication skills in English

Additional Competencies

  • Self-starter with confidence and commitment to professional delivery
  • Accustomed to working with senior executives and sensitive data
  • Detail-oriented, organized and able to handle multiple priorities and deadlines simultaneously
  • Ability to work under pressure, often with tight timescales and with a limited brief